Shared wallchart
A clear month view across the team, with mornings, afternoons, non-working time and bank holidays shown properly.
01 Holiday and HR system
Holidays and HR, without the spreadsheet.
One simple place for the team to book time off, see who's away and keep the important staff records straight. Built around your working patterns and branded as your own.
- One wallchartthe whole team can trust
- Real allowancesincluding part-time and half-days
- One staff recordwithout adding payroll data
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Chris
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HolidayWaitingNot working
Next request2 days · leaves 11.5Ready to approve
02 The problem
A wall calendar, a spreadsheet and a folder full of staff details.
Holiday requests arrive in messages. Nobody is quite sure whose allowance is right. A part-time Friday or a half-day makes the spreadsheet harder than it should be.
Then the staff records live somewhere else, birthdays and probation dates rely on memory, and the owner becomes the only person who knows what's going on.
The Staff Hub gives the team one clear place to look and the owners one reliable record behind it.
03 Holidays and time off
Everyone sees who's away. The system handles the difficult bits.
Check, then request
Staff see how much a booking uses and what they will have left before sending it for approval.
Approvals and clashes
Managers see who else is off, approve or decline and handle cancellation requests without chasing messages.
Allowances that add up
Part-time patterns, half-days, starters, bank holidays, carry-over and one-off adjustments are calculated consistently.
Closures in one go
Book a Christmas shutdown or company closure across the whole team without entering every person separately.
Calendars and reminders
Staff can subscribe from Google, Outlook or Apple, while managers get a weekly who's-off digest and stale-request nudges.
04 The HR essentials
The useful people records, without turning it into a payroll system.
Each person gets one admin-only record for the details a small employer actually needs. Salary, bank and payroll information deliberately stay out.
ProfileContact details, address, employment type and working pattern
SafetyEmergency contacts and next of kin
DocumentsSecure links to the latest files in your existing Drive
Key datesBirthdays, work anniversaries and probation reminders
HistoryTime off, decisions, cancellations and allowance adjustments
ReportsHoliday, sickness and patterns worth a sensible conversation
05 Built for real working patterns
Monday to Thursday. Friday morning. Half-days. It still adds up.
The first live Staff Hub was built for a team with directors, full-time staff, four-day weeks and one person working a shorter Friday. Holiday is calculated in minutes underneath, then shown to each person in the days they understand.
That means a change in someone's hours does not force the business back to a hand-edited spreadsheet.
MonTueWedThuFriAM onlyOne real working week
06 Already working
Built for a growing Burnley team and used every week.
The live CVC Staff Hub brings people records, holiday booking, approvals, balances, a shared wallchart and weekly reporting into one branded app.
Read the CVC case study →Six peopleone shared Staff Hub
One wallchartleave and approvals joined up
Weekly digestsent automatically
Installableworks from a phone like an app
07 Your own Staff Hub
Your name, your leave rules and only the features your team needs.
This is not a shared generic login. I adapt the proven core around your team, brand it for the business, host it and look after it.
The exact setup and price depend on the number of people, working patterns and HR features you want included.
08 Start with the spreadsheet
Show me how you handle holidays now.
Bring the current spreadsheet, wall calendar or pile of forms. We'll work out what the team actually needs and leave the rest out.